Capability 04 · Forms & Observations
Evidence from the floor, not only from the system.
Compliance rarely stops at training; it asks for demonstration. Place any form or document behind a code at the point of work, and every submission below standard reaches a named reviewer within the minute.
The problem
You can prove someone was trained. Proving they did the job correctly, on the floor, on Tuesday, is usually a clipboard.
Compared
What you get elsewhere, and what you get here.
What you get elsewhere
- Forms emailed back and typed up later.
- A spreadsheet of submissions somebody reviews eventually.
- No link between the form, the training behind it, and the compliance record in front of it.
- Observations arranged by text message and recorded on paper.
What you get from Qaliber
- Any form or document becomes a code, placed where the work is: the equipment, the entrance, the vehicle, the room.
- The same code can reach an inspection, an audit, a guide or a one-minute tutorial. Information at the point of need.
- AI checks every submission for validity and accuracy. Anything below standard goes straight to the manager, the form owner, or a named reviewer.
- No digging, and no wondering whether anyone looked at it.
- When something has to be watched in person, attach the form to a scheduled observation and the result lands in the same record.
Shown
See it working.
Captured
Submitted
Asset and location recorded with the responses
Checked
AI review
Status, result and timestamp stored on the submission
Routed
Human review
Reviewer, time and a review note
Decided
Approval
Pending, approved or rejected — kept apart from the review
SubmissionAssetAI reviewHuman reviewApproval
Pre-start inspectionLine 3 panelBelow standardM. Whitfieldrejected
Forklift daily checkTruck 07ClearedNot requiredapproved
Chemical store auditStore BFlaggedA. Duartepending
Observation programScheduled, not ad hoc
ObserverNamed, with a backup
RoutingWhere a failure goes
StaggerSpread across the period
A submission carries the asset and the location it was taken at. AI reviews it on arrival, a named person reviews it after, and the approval is recorded separately from both.
From the product
The screens your team would work in.
Forms & Observations — submissions from the point of work, with review status in the same view.
Included
What's included.
A code at the point of work
Any form or document, one scan away, attached to the thing it concerns.
Submissions checked on arrival
Validity and accuracy checked when filed, not at month end.
Routing that names a person
Anything below standard reaches the manager, the form owner or a chosen reviewer within the minute.
Observation in person
When it has to be watched, attach the form to an observation and record the result in the same place.